Have you ever worked at a place where just walking up to the front door is a magical experience? A place where beauty and history surrounds you and invites you to be a part of it all? If not, Filoli might just be that inspirational place where you can be a part of a team that is dedicated to our mission of connecting our rich history with a vibrant future through beauty, nature and shared stories.
Filoli is dedicated to nurturing and growing diversity, equity, accessibility, and inclusion (DEAI) in all that we do. Our core mission is to connect our rich history with a vibrant future through beauty, nature, and shared stories. We strive to create a sanctuary for healing and building connections for all people. We are open to all and work tirelessly and collaboratively to create a place that welcomes and respects everyone.
This position is a unique opportunity for a current or recent college student interested in a hands-on experience with the daily activities of interpreting and managing an early twentieth century historic house museum. Apprentices are required to do an independent project after completing their onsite training. The focus of the 2024 Apprentice project will be the archival of historic items. The Apprentice will review the scope of historic items, determine appropriate categories, sort the items by category, conduct an inventory, scan all items and distribute the archive. In addition, they may work on conservation, registration, storage and library, accession/deaccession and curatorial projects. The apprentice will be working with a large and extremely diverse collection, including but not limited to - Decorative Arts, Furniture, Wall art, Architecture, Textiles, Exterior decorative art and house finishes. Our collection spans a wide range of styles and eras. The apprentice will have a rare opportunity to interact with all of the collection.
This is a non-exempt, hourly and seasonal position. Hourly wages are $26.00. Typically, the Apprentice will work Monday through Friday (up to 28 hours per week) with occasional evenings and weekends to accommodate programming (i.e. Summer Nights, Holidays). The scheduling can be flexible but consistent as the Apprentice will be assisting the department with a variety of tasks while they work on their project. Please note that public transportation is not accessible at our location.
Reporting to the Development Manager, the Development Events Coordinator will be a critical contributor to the planning, execution and delivery of high-quality donor experiences, including fundraising events and special programs.
Filoli currently hosts three on-site fundraising events: Summer Solstice Soiree (June), Harvest Dinner at the House (September) and Holidays at Filoli Opening Night Dinner (November.) Additionally, Filoli develops and implements year-round donor and member cultivation and stewardship opportunities.
An exceptional donor experience is at the heart of Filoli’s fundraising strategic plan to create a more personalized approach to identifying donor interests and aligning them with giving opportunities. As Filoli embarks on a comprehensive capital campaign, the Development Events Coordinator provides event guests with unique opportunities for inspiration and deeper engagement.
As a new position, the Development Events Coordinator grows the Development team’s capacity to deliver the best event experiences Filoli can offer to a new, expanding audience of supporters.
This position is full-time, non-exempt and hourly. Depending on candidate experience, the hourly rate range is $33.00 to $36.00. This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay. This position will have flexible scheduling including weekend/evening service as needed. The schedule will be based on business needs so flexibility will be important.
The Digital Media Specialist is a unique opportunity for a professional interested in a hands-on experience with the daily activities of supporting Filoli’s website and digital presence. Responsible for digital design including Filoli’s website, digital ads, and email newsletter, this position is ideal for a candidate with strong design and creative skills. As Filoli’s website manager and digital communications lead, the Digital Media Specialist works collaboratively with multiple departments and vendors to ensure accurate and timely communications as they relate to Filoli’s operations, products, and services.
This position is full-time (defined as 30-40 hours per week, flexibly scheduled) and based on department needs, the Specialist should have the ability to support a flexible schedule that will include one weekend day and some evenings. Depending on experience, the hourly range for this position is $31.00 - $33.00. This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay.
At the heart of Filoli's enchanting experience, our Director of Visitor Services is not just a role, but a mission to elevate the journey of every guest who steps into our world. In alignment with our Strategic Plan, this pivotal position is dedicated to reaching new heights in visitation numbers and transforming the visitor experience into something magical.
Working at a beautiful historic house and garden, this is a full-time, exempt position which is flexibly scheduled with evenings and weekends. Depending on candidate experience, the salary range for this position is $110,000 to $120,000. This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay. Flexibility is important as schedules may change to meet the needs of the organization.
Our Ideal Candidate:
A strategic thinker with a flair for data and analytics.
A charismatic leader with a passion for exceptional service.
An organizational wizard, adept at managing complex schedules.
Someone who embodies and can impart 'The Filoli Way'.
The Floral and Decor Coordinator is responsible for creative direction, budgeting, and supply ordering for Filoli’s Flora Parties and splits instructor duties with the Floral Workshop Instructor. The Coordinator will also work with the Public Events Manager to develop and staff other Parties (i.e. gingerbread house making, sip and paint). The Coordinator will also coordinate the House floral program, which includes creative vision, quality control, and scheduling and training staff arrangers. Lastly, the Coordinator will assist the Director of Museum Collections on implementing Filoli’s House holiday display.
As it is a public-facing role, the Coordinator should be an engaging and enthusiastic presenter. They should also bring a fresh and creative perspective to designing florals and decor. To thrive in this role, the Coordinator should work well in a highly collaborative workplace and be extremely organized and efficient.
The position reports to the Director of Learning & Engagement but closely collaborates with other members of the Learning team, the House Curatorial team, and Horticulture team.
This is a full-time position (average of 30 hours per week, flexibly scheduled). Depending on experience, the hourly range for this position is $36.00 to $39.00. This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay. The schedule will mostly be Monday through Friday with some evenings and weekends. The schedule will change to meet the needs of the organization with 10 hours in some weeks and 40 hours in others. Notice of schedule will be provided at least 2 months in advance, however flexibility is important in the case of an unexpected demand for events.
Applicants with less than one year of horticulture experience can apply for the Horticulturist position, but would be hired in a provisional position to allow the person to gain experience while working with the Horticulture Department.
This is a full-time (30-40 hours per week, flexibly scheduled) position that works Tuesday-Saturday (typically five consecutive days per week) from 7:00am to 3:30pm. The hourly rate range for this position is $33.00 to $36.00. This schedule may change to meet the needs of the organization so flexibility is important.
The IT Technician serves as the primary support contact for all Filoli staff on all company-supported systems including workstations, installed software, cloud-based systems, AV systems, and other technologies deployed onsite. This position will work closely with Filoli’s managed IT provider to coordinate the organization’s IT support needs. The Technician provides hands-on support, creates and maintains documentation that will be used for use within the IT group but also guides for staff members, consults with departments to identify how technology can help make their work more secure and efficient, maintains relationships and coordinates the work of 3rd party vendors. The Technician will work closely with the Facilities team and assist with infrastructure projects to facilitate technology needs. This is an exceptional opportunity for someone to learn and grow while working with a highly qualified team of professionals.
This is a full-time (defined as 30-40 hours per week, flexibly scheduled), non-exempt and hourly position. Depending on candidate experience, the hourly rate range is $31.00 to $33.00. The Technician’s typical schedule will be Monday-Friday (8:00am-4:30pm) but this schedule may change to support staff needs. The Technician should have the ability to support a flexible schedule and work environment, covering necessary duties as needed.
The Major Gifts Officer is responsible for the development, implementation, and evaluation of key fund development and community outreach strategies to increase high-net-worth individual (HNSI) donor identification, acquisition, cultivation, and stewardship. The position is actively engaged in fundraising initiatives including the organization’s major gifts, annual fund and individual giving, corporate partnerships, and other external engagement efforts, to form and further relationships with donors, prospects, philanthropic organizations, and businesses.
Under the supervision of the Chief Development Officer, this position works with staff and board leadership to build and sustain a culture of philanthropy at Filoli. The Major Gifts Officer plays a role in setting the organization’s operational priorities as well as implementing strategic plans and works across departments to gather relevant information for donors, prospects, and external constituencies. The Major Gifts Officer works closely with the Development Operations team to ensure fund development messaging is incorporated in relevant print and electronic communications.
The Major Gifts Officer position is a full-time and exempt position. Depending on candidate experience, the annual salary range is $88,000 to $95,000. This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay. This position will have flexible scheduling including weekend/evening service as needed and, in accordance with HR policies, may periodically work from home (on average up to 25% per week), and travel for off-site meetings and conferences.
Reporting to the Development Manager, the Stewardship and Donor Engagement Coordinator will play a crucial role in developing and maintaining a community of engaged donors and volunteers.
Strong stewardship and exceptional donor experiences are at the heart of Filoli’s fundraising strategy. As Filoli embarks on a major comprehensive campaign, the Stewardship and Donor Engagement Coordinator will play a key role in ensuring donors and leadership volunteers are connected to Filoli through meaningful touchpoints that recognize and demonstrate the impact of their philanthropy.
The Stewardship and Donor Engagement Coordinator will collaborate with the Development team as well as staff partners and volunteer leaders to execute personalized stewardship plans for major and principal-level donors while championing best practices and creating institutional resources for stewardship and engagement across all donor communities.
This position is full-time, non-exempt and hourly. Depending on candidate experience, the hourly rate range is $36.00 to $39.00. This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay. This position will have flexible scheduling including weekend/evening service as needed. The schedule will be based on business needs so flexibility will be important.
Filoli is an equal opportunity employer who values diversity in the workplace.
How to Apply: Candidates with the above prerequisites are invited to submit their resumes along with a cover letter outlining their related experience and background to: https://filoli.applicantstack.com/x/openings. Possession of minimum requirements does not guarantee an interview. Please, no phone calls.
Thank you for your interest in Filoli!
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