Associate Director of Experiential Creative: Build Worlds at Filoli! 

Are you a visionary designer who believes atmosphere, storytelling, and scenic details can transform a visit into a lasting memory? Filoli, a renowned 654-acre historic estate, is seeking a creative leader to design and shape the next generation of our signature seasonal experiences. Please note that this is a role to create and implement guest experiences and not just an opportunity for graphic design.

This is a unique, highly collaborative role where imagination meets hands-on implementation. You will be the creative heart ensuring every environment is intentional, cohesive, and uniquely Filoli.

What You'll Be Doing

Creative Concepting and Design

• Ideation to Blueprint: Produce early-stage assets, including hand sketches, digital concept art, and mood boards, and translate them into clear, buildable designs (using SketchUp, CAD, or similar tools) for fabrication.
• Visual Language: Define the color palettes, scenic approaches, material choices, and environmental storytelling for each major experience.
• Horticultural Integration: Partner with Horticulture and Facilities to seamlessly integrate creative elements into historic spaces and gardens.

Cross-Functional Collaboration & Production

• Internal Partner: Serve as the central creative consultant for teams across the estate (Marketing, Events, Retail), ensuring a cohesive visual presentation at every guest touchpoint.
• Vendor Oversight: Prepare visual packets and renderings for bids, review samples and prototypes, and provide hands-on creative guidance during onsite installation and strike periods.

Position Details:

Annual Salary Range:  $123,000 to $140,000 (depending on candidate experience)

Status: Full-time, Exempt, Benefits Eligible
Location: Filoli Historic House & Garden, Woodside, CA
Reports to: Chief Experience Officer
Scheduling: On-site role at Filoli, requiring occasional evening and weekend availability during key event installations

Ready to build worlds that bring beauty and imagination to life?  

REQUIRED:  First, please upload your portfolio of guest experiences that you have designed and implemented here: https://filoli.typeform.com/creative and then apply here: Filoli Recruitment

Seeking Creative Designer (Digital+Print) — Come Tell Filoli's Story!

Are you a visual wizard who believes that beauty, nature, and storytelling should define a brand? Filoli, the stunning 654-acre historic estate, is seeking a Creative Designer (Digital+Print) to be the driving force behind our visual identity—from a twinkling holiday ad to a sophisticated member invitation.

This is a multidisciplinary role where you get to balance concept and execution, designing for half a million visitors across both the digital screen and the physical landscape.

This position is full-time, non-exempt and benefit eligible position.  Depending on candidate experience, the hourly rate range is $39.00 to $45.00.  You will be working onsite and your schedule should be flexible to address business needs.

Your Mission: Shape Filoli’s Visual Narrative

Reporting to the Director of Marketing, you are the crucial bridge between strategic vision and inspiring visuals. You won't just design assets; you'll shape the atmosphere, delight visitors, and strengthen our position as a premier cultural destination.

You will be responsible for translating strategy into stunning reality, including:

• Integrated Campaigns: Conceive and produce cohesive visuals for seasonal campaigns (e.g., Holidays at Filoli), ensuring a seamless look across web, social, and print.

• Digital Dynamo: Design engaging assets for our online presence, including social media posts, web banners, email templates, and short-form video/motion graphics (if you have the skills!).

• Print & Place: Design essential print collateral like beautiful brochures, event programs, maps, invitations, and impactful environmental signage and wayfinding graphics.

• Brand Guardian: Serve as the keeper of Filoli's visual standards, ensuring every piece of communication—from a simple postcard to a major ad—is consistent, high-quality, and authentic.

• Project Management: Masterfully manage multiple concurrent projects, coordinating production with internal teams, photographers, and external print vendors.

Ready to transform Filoli’s rich history into a vibrant future? Send us your portfolio at https://filoli.typeform.com/designer and then apply today!

Filoli Recruitment

Digital Marketing Specialist: Drive Visitation & Tell Filoli’s Story Online!

Are you a tactical digital operator who thrives on getting the details right? Filoli, a renowned 654-acre historic estate, is seeking a Digital Marketing Specialist to be the hands-on engine for our primary digital channels—ensuring our inspiring story reaches half a million visitors and drives crucial revenue.

This position is full-time, non-exempt and benefit eligible position.  Depending on candidate experience, the hourly rate range is $34.00 to $37.00.  You will be working onsite and your schedule should be flexible to address business needs.

Your Mission: Execute, Optimize, and Convert

Reporting to the Marketing & Digital Manager, you are responsible for the daily deployment, maintenance, and optimization of content across our website, email, organic search, and paid media platforms. This is an operational role that directly impacts visitation, ticket sales and audience growth.

You will be responsible for:

• Email & Web Execution: Build and deploy promotional campaigns and regular communications using Constant Contact. You will be the point person for accurate and timely updates across our website using WordPress (BBWP), collaborating closely with all departments to ensure content is current, compelling, and conversion-focused. Support email list growth, segmentation, and lifecycle messaging to improve engagement, conversion, and retention.

• SEO & Discoverability: Own core on-page and local SEO fundamentals across the Filoli website, including page titles, meta descriptions, headers, internal linking, and content optimization. Partner with internal teams to ensure key event, seasonal, and visitation pages are optimized for organic search visibility and inclusion in AI-powered search results. Maintain and optimize Filoli’s Google Business Profile, reviews, and local listings to ensure accuracy, visibility, and strong local search performance.

• Paid Media Operations: Execute campaign uploads and manage meticulous tagging and tracking across all digital advertising platforms to ensure accurate reporting of ROAS and ROI. Support creative testing, audience refinements, and budget pacing in partnership with the Marketing & Digital Manager to improve campaign efficiency and performance.

• Content Creation: Use Adobe Creative Suite (Photoshop, Premiere Pro) to quickly create, resize, and version digital creative assets for the website, email, and paid media—ensuring all visuals adhere to Filoli’s brand standards.

• Optimization & Data: Partner with the manager to test and optimize performance across all channels. Maintain and monitor conversion tracking across website, email, and paid media, including ticket purchases, memberships, donations, and sign-ups. Use Google Analytics, Google Tag Manager, and platform reporting tools to analyze performance and inform continuous improvement. Prepare clear weekly and monthly performance reports tied to visitation, revenue, and audience growth.

• Digital Consistency: Ensure Filoli’s presence across external digital listings, platforms, and directories remains accurate, consistent, and up to date.

Who You Are & What You Bring

We are looking for a highly organized, decisive self-starter who excels at technical execution and cross-functional collaboration.

• Experience: Minimum of 2+ years of professional experience with digital design, website development, and campaign execution.

• Technical Toolbox:

• • Strong working knowledge of WordPress (CMS).

  • Proficiency in Adobe Products (Photoshop is required; Premiere Pro is a plus).

  • Experience with email platforms (Constant Contact preferred) and web e-commerce development (knowledge of Blackbaud Altru is a plus).

  • Expertise in setting up campaign tracking, tags, and URLs for Google Analytics.

• Mindset: Highly accountable, attentive to detail (especially error rates and broken links), and able to manage multiple concurrent tasks from concept to launch.

• Values: Committed to promoting digital communications that align with Filoli’s DEAI (Diversity, Equity, and Inclusion) commitment and core values.

Ready to be the hands-on force behind a major cultural institution’s digital success? Apply today!  Filoli Recruitment

Join Filoli  - Director of Facilities

Help Us Preserve the Past and Build a Vibrant Future

At Filoli, we believe that nature and shared stories have the power to inspire. As a member of our team, you won’t just be managing a property—you’ll be a steward of a 654-acre historic estate, a world-class garden, and a gathering place for our entire community. You will lead a dedicated team to maintain high standards of quality while fostering a culture of integrity, innovation, and inclusion.

THE OPPORTUNITY

As our Director of Facilities, you play a starring role in bringing our 2024–2028 Strategic Plan to life. You are the guardian of our historic and modern structures, ensuring that every guest who walks through our gates feels safe, welcomed, and inspired. From supporting a major capital campaign to overseeing the logistics of our vibrant community events, your work will ensure that Filoli remains a beautiful, sustainable sanctuary for generations to come.

This is a full-time, flexibly scheduled position, working on-site of a beautiful historic house, garden and natural lands. Depending on candidate experience, the salary range is $148,000 to $170,000. This position also is eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k) (eligible 1st of the month following the date of hire), vacation, sick leave, and holiday pay. This position requires a flexible schedule that includes evenings and/or weekends for public events.

KEY RESPONSIBILITIES

Facilities Operations & Strategic Management

• Direct all maintenance, repair, and preservation activities for historic and modern structures.
• Manage the Facilities Department budget, annual operating plans, and long-term infrastructure goals.
• Oversee external and internal event logistics (setup/breakdown) to ensure an outstanding guest experience.
• Manage contractual relationships with vendors and partners.
• Maintain estate infrastructure, including roads, telephone systems, and technology hardware.

Safety, Security & Compliance

• Lead the safety and protection of Filoli’s collections, guests, staff, and property.
• Oversee contracted security services and the functioning of all alarm and safety systems.
• Act as the lead for the Emergency Response Team, ensuring OSHA compliance and regular preparedness training.
• Manage space allocation and staff relocations to improve office health and safety.

Leadership & People Management

• Directly manage the Facilities Manager and Maintenance Manager; provide indirect leadership to the broader facilities team.
• Foster cross-departmental collaboration, particularly with Horticulture, Collections, and Guest Experience.
• Represent Filoli’s facility interests in fundraising efforts and professional conferences.

QUALIFICATIONS

• Experience: 8–10 years in building or property management (experience with historic structures or museums highly preferred); at least 5 years of supervisory experience.
• Education: Bachelor’s degree in Facilities Management, Construction Management, Engineering, or a related field (or equivalent experience).
• Technical Skills: Proficiency in CMMS software, Microsoft Office, and Google Workspace. Trade certifications (HVAC, Electrical, Plumbing) are a significant plus.
• Soft Skills: A decisive nature with the ability to solve complex problems in a high-pressure, guest-facing environment.
• Cultural Competence: A deep commitment to Diversity, Equity, Access, and Inclusion (DEAI) and the ability to lead with an equity lens.
• Requirements: Must possess a valid Driver’s License and the ability to lift up to 60 lbs. and navigate uneven terrain.

WHY FILOLI?

We offer a unique work environment where your work directly impacts the preservation of a national treasure. You’ll work in one of the most beautiful settings in California, surrounded by a team that values your expertise and your voice. Ready for the chance to make a lasting mark on a beloved cultural landmark?  Apply today: https://filoli.applicantstack.com/x/apply/a26ons3hjkar/aa0

Director of Guest Experience: Define World-Class Hospitality at Filoli! 

Are you a visionary leader passionate about hospitality, data, and creating unforgettable moments? Filoli, a National Trust Historic Site, is seeking a Director of Guest Experience to be the driving force behind every visitor's journey, making our beautiful estate more welcoming, engaging, and accessible to all.

This is a senior role that oversees the end-to-end experience for all guests and members. Reporting to the Chief Experience Officer, you will lead the Guest Experience and Reservations teams, establishing standards of world-class hospitality and operational excellence that place Filoli among the nation's leading cultural destinations.

This is a full-time, exempt position at our beautiful historic house and garden.  Depending on candidate experience, the annual salary range for this position is $135,000 to $148,000.  This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay.  The Director’s schedule will include evenings and weekends.  Flexibility is important as schedules may change to meet the needs of the organization.

Ready to define world-class?

If you are an outcomes-oriented, collaborative leader with a passion for hospitality and a belief in the power of data, we invite you to apply.

Filoli Recruitment

Join us and lead the experience that brings Filoli’s rich history to life!

Join the Filoli Crew: Facilities Technician I

Location: Filoli Historic House & Garden (Woodside, CA)

Hourly Rate Range: $35.00 - $37.00 (depending on experience), benefit eligible

Schedule: Full-Time (Typically Wednesday–Sunday, 8:00 AM – 4:30 PM)

Are you someone who loves to be active, works well with your hands, and enjoys seeing the immediate impact of your work? We’re looking for a Facilities Technician I to join our hardworking and supportive team!

In this role, you’re more than just a maintenance worker—you are a steward of history. You’ll be the behind-the-scenes hero making sure our world-class events run smoothly and our historic estate stays in tip-top shape for our visitors.

What Your Days Will Look Like

Every day at Filoli is a little different! You’ll jump between event prep, logistics, and keeping the property running:

• Setting the Stage: You’ll be the muscle behind our weddings, festivals, and galas—setting up tables, moving furniture, and hanging lights to create magical moments for our guests.
• Estate Caretaker: Help out with "fix-it" projects like painting, basic carpentry, clearing a clogged drain, or changing out HVAC filters. It’s a great way to learn a little bit of everything!
• The Logistics Pro: You’ll handle the incoming deliveries (everything from garden fountains to gift shop treasures), manage recycling, and keep the grounds clean and safe for everyone.
• Into the Great Outdoors: You’ll get to help with seasonal fieldwork like brush clearing and mowing, ensuring the 654-acre estate looks its absolute best.

What We’re Looking For

• A Little Experience: You have 1–3 years of experience in building or property maintenance. If you know your way around a toolbox or have done some basic plumbing or carpentry, you’re off to a great start!
• Energy & Attitude: You’re a self-starter who stays calm under pressure and loves solving problems.
• Physical Strength: You’re comfortable being on your feet, climbing ladders, and walking across uneven terrain. You should be able to lift and carry up to 60 lbs.
• Tech-Friendly: You can use a computer for basic emails and checking your schedule/work orders.
• The Basics: You have a high school diploma (or GED), a valid Driver’s License, and the flexibility to work weekends to support our busy event season.

Ready to help us keep Filoli beautiful? We’d love to hear from you! If you have a great work ethic and a passion for working with your hands, apply today to join our Facilities team.

Apply Now!  https://filoli.applicantstack.com/x/apply/a26ons3d054d/aa0

Join the Filoli Team: Marketing Coordinator!

Filoli, a beloved historic estate and garden, is looking for an organized, energetic, and detail-oriented Marketing Coordinator to support our dynamic Marketing team. This is a chance to be at the heart of our mission, supporting key initiatives, centered on community connection and helping launch a major site plan and capital campaign!

This position is full-time, non-exempt and benefit eligible position.  The hourly rate is $37.50.  You will be working onsite and your schedule should be flexible to work some evenings, weekends, and holidays to capture some live events.

What You'll Do & Why It Matters

Reporting to the Marketing & Digital Manager, you will be the administrative and operational backbone of our marketing efforts. Your work will keep our campaigns running smoothly and our messaging consistent.

• Project Pro: Manage our project flow using platforms like Monday.com, coordinating status updates, and keeping our content calendars and tracking systems sharp.

• Copywriting Champ: Provide essential, quick-turn copywriting for a variety of materials, including website updates, emails, brochures, and social media posts.

• Operational Ace: Handle administrative essentials like reporting templates, scheduling, analytics updates, and general support to keep campaigns on track and efficient.

• Team Collaborator: Work cross-functionally with other departments to ensure Filoli’s brand and message are consistent and compelling across all channels.

• Event Supporter: Assist in the coordination of key marketing events and activities.

Ready to help us tell the Filoli story?

Apply Today!  Filoli Recruitment

A Day in Your Life: Filoli’s People Development Manager

Imagine starting your morning facilitating a leadership development workshop in the Ballroom, where Filoli's managers practice coaching conversations using the SDI Core Strengths methodology. After lunch on the terrace overlooking the historic gardens, you're crafting the monthly P&C newsletter—turning policy updates into engaging stories that staff actually want to read.

In the afternoon, you're meeting with a new department head to customize their team's onboarding plan, then jumping into Monday.com to track progress on three simultaneous projects: the annual performance review rollout, a guest service training series, and planning our spring employee engagement event. You'll close the day analyzing survey data from last month's new hire cohort, identifying what's working and what needs refinement.

You'll work independently while staying closely connected to our collaborative 5-person P&C team. Some days you're deep in strategy and planning; others you're energizing a room of 30 staff members during an all-hands training. The variety keeps it interesting, and the National Historic Landmark setting doesn't hurt either.

A Career Where History Meets Opportunity

Filoli is more than a historic site; it's a living, growing institution dedicated to connecting rich history with a vibrant future through beauty, nature, and shared stories. We are looking for a dynamic, influential leader to become the strategic storyteller and cross-functional force behind our greatest asset: our people.

If you are a magnetic facilitator, a compelling communicator, and a strategic program designer, this is your opportunity to lead the full portfolio of Learning & Development, Employee Engagement, and Internal Communications for our 180+ person team.

Key Focus Areas (33% Each):

• Learning & Development: Strategy, Design & Delivery
•  Employee Engagement & Culture Building
• Talent Operations & Performance Management

Why Filoli?

Our culture is rooted in integrity and accountability. Our team members are committed to being Inclusive, Welcoming, Innovative, Collaborative, and dedicated Stewards of our historic property and environment. For this full-time, exempt role, you will be based on-site at Filoli, fully immersing yourself in the beauty you help preserve and the culture you help build. Depending on candidate experience, the annual salary range is $86,000 to $100,000.  Flexibility including occasional off-hours or overtime commitment may be required to meet business needs. This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k) (eligible 1st of the month following the date of hire), vacation, sick leave, and holiday pay.

If you are ready to be the energizing, data-driven leader who defines our employee journey and drives organizational impact, we want to hear from you!

Filoli Recruitment