Help Us Share the Beauty: Assistant Retail Manager at Filoli

Location:  Filoli Historic House & Garden, Woodside, CA

Position Type:  Full-time, Year-round, Hourly, Benefit Eligible

Schedule:  Tuesday-Saturday, typically 9:00am to 5:30pm (Includes some evenings)

Hourly Range:  $42.00 to $47.00 (Depending upon candidate experience)

Reports to:  Retail Manager & Director of Retail Operations

At Filoli, we don't just sell products; we curate memories. We are looking for an Assistant Retail Manager who is ready to help lead our award-winning retail program into its next exciting chapter. If you have a passion for visual storytelling, a knack for operational excellence, and a love for nature, we’d love to meet you.

The Role: More Than Just a Shop

As the Assistant Retail Manager, you’ll be the right hand to our Retail Manager, helping oversee a dynamic world that includes the Clock Tower Shop, the Nursery, the Trailhead Store, and various pop-up experiences. You’ll be at the heart of our high-volume seasons—think the glow of Nightfall and the sparkle of Holidays at Filoli.

Your Daily "Uniquely Filoli" Impact:

• Lead & Inspire: Coach and develop our Retail and Multi-Skilled staff. You’re the one who helps them turn a "job" into a "craft."

• Visual Magic: Collaborate on stunning merchandising displays that reflect the beauty of our gardens. You’ll help maintain that "wow" factor our guests expect.

• Operational Engine: Support the logistics of our offsite warehouse and help us streamline how products move from "delivered" to "delighted guest."

• Guest Advocate: Handle inquiries and escalations with a calm, guest-focused demeanor. You’re the hero who turns a complaint into a solution.

• Special Events: From trunk shows to book signings, you’ll coordinate the furniture, the tech, and the team to make every retail event a success.

What You Bring to the Garden

We are looking for a self-starter who can balance the "big picture" vision with the "small detail" reality of inventory cycles and shrinkage control.

The Essentials:

• Experience: 2+ years of retail leadership (mentoring and training teams).

• The Eye: A background in visual merchandising is required. You know how to make a shelf tell a story.

• The Tech: Proficiency in Google Suite. If you know Square, YellowDog, or Shopify, you’re already ahead of the curve.

• The Vibe: A positive, calm demeanor. You can multitask in a fast-paced environment without breaking a sweat (or a vase).

• The Logistics: A Bachelor’s degree in Business/Retail is great, but 1-3 years of solid management experience is just as valuable.

Why Filoli?

Filoli is a place where integrity and beauty meet. You’ll be part of a culture that values inclusion, innovation, and stewardship. We’re currently working through our 2024–2028 Strategic Plan, and this role is pivotal in connecting our community to the bounty of the estate.

Physical Requirements: This is an active role! You’ll be walking uneven terrain, climbing stairs, and occasionally lifting/carrying up to 50 pounds. You’ll be on your feet, interacting with guests and nature alike.

Ready to Start Your Story?

If you’re an outcome-oriented leader who views cultural and racial differences as assets and thrives in a collaborative, mission-driven environment, we want to hear from you. Apply today and help us shape the future of retail at Filoli!

https://filoli.applicantstack.com/x/detail/a26ons3axaog/aa0

Associate Director of Experiential Creative: Build Worlds at Filoli! 

Are you a visionary designer who believes atmosphere, storytelling, and scenic details can transform a visit into a lasting memory? Filoli, a renowned 654-acre historic estate, is seeking a creative leader to design and shape the next generation of our signature seasonal experiences. Please note that this is a role to create and implement guest experiences and not just an opportunity for graphic design.

This is a unique, highly collaborative role where imagination meets hands-on implementation. You will be the creative heart ensuring every environment is intentional, cohesive, and uniquely Filoli.

What You'll Be Doing

Creative Concepting and Design

• Ideation to Blueprint: Produce early-stage assets, including hand sketches, digital concept art, and mood boards, and translate them into clear, buildable designs (using SketchUp, CAD, or similar tools) for fabrication.
• Visual Language: Define the color palettes, scenic approaches, material choices, and environmental storytelling for each major experience.
• Horticultural Integration: Partner with Horticulture and Facilities to seamlessly integrate creative elements into historic spaces and gardens.

Cross-Functional Collaboration & Production

• Internal Partner: Serve as the central creative consultant for teams across the estate (Marketing, Events, Retail), ensuring a cohesive visual presentation at every guest touchpoint.
• Vendor Oversight: Prepare visual packets and renderings for bids, review samples and prototypes, and provide hands-on creative guidance during onsite installation and strike periods.

Position Details:

Annual Salary Range:  $123,000 to $140,000 (depending on candidate experience)

Status: Full-time, Exempt, Benefits Eligible
Location: Filoli Historic House & Garden, Woodside, CA
Reports to: Chief Experience Officer
Scheduling: On-site role at Filoli, requiring occasional evening and weekend availability during key event installations

Ready to build worlds that bring beauty and imagination to life?  

REQUIRED:  First, please upload your portfolio of guest experiences that you have designed and implemented here: https://filoli.typeform.com/creative and then apply here: Filoli Recruitment

Seeking Creative Designer (Digital+Print) — Come Tell Filoli's Story!

Are you a visual wizard who believes that beauty, nature, and storytelling should define a brand? Filoli, the stunning 654-acre historic estate, is seeking a Creative Designer (Digital+Print) to be the driving force behind our visual identity—from a twinkling holiday ad to a sophisticated member invitation.

This is a multidisciplinary role where you get to balance concept and execution, designing for half a million visitors across both the digital screen and the physical landscape.

This position is full-time, non-exempt and benefit eligible position.  Depending on candidate experience, the hourly rate range is $39.00 to $45.00.  You will be working onsite and your schedule should be flexible to address business needs.

Your Mission: Shape Filoli’s Visual Narrative

Reporting to the Director of Marketing, you are the crucial bridge between strategic vision and inspiring visuals. You won't just design assets; you'll shape the atmosphere, delight visitors, and strengthen our position as a premier cultural destination.

You will be responsible for translating strategy into stunning reality, including:

• Integrated Campaigns: Conceive and produce cohesive visuals for seasonal campaigns (e.g., Holidays at Filoli), ensuring a seamless look across web, social, and print.

• Digital Dynamo: Design engaging assets for our online presence, including social media posts, web banners, email templates, and short-form video/motion graphics (if you have the skills!).

• Print & Place: Design essential print collateral like beautiful brochures, event programs, maps, invitations, and impactful environmental signage and wayfinding graphics.

• Brand Guardian: Serve as the keeper of Filoli's visual standards, ensuring every piece of communication—from a simple postcard to a major ad—is consistent, high-quality, and authentic.

• Project Management: Masterfully manage multiple concurrent projects, coordinating production with internal teams, photographers, and external print vendors.

Ready to transform Filoli’s rich history into a vibrant future? Send us your portfolio at https://filoli.typeform.com/designer and then apply today!

Filoli Recruitment

Join Filoli  - Director of Facilities

Help Us Preserve the Past and Build a Vibrant Future

At Filoli, we believe that nature and shared stories have the power to inspire. As a member of our team, you won’t just be managing a property—you’ll be a steward of a 654-acre historic estate, a world-class garden, and a gathering place for our entire community. You will lead a dedicated team to maintain high standards of quality while fostering a culture of integrity, innovation, and inclusion.

THE OPPORTUNITY

As our Director of Facilities, you play a starring role in bringing our 2024–2028 Strategic Plan to life. You are the guardian of our historic and modern structures, ensuring that every guest who walks through our gates feels safe, welcomed, and inspired. From supporting a major capital campaign to overseeing the logistics of our vibrant community events, your work will ensure that Filoli remains a beautiful, sustainable sanctuary for generations to come.

This is a full-time, flexibly scheduled position, working on-site of a beautiful historic house, garden and natural lands. Depending on candidate experience, the salary range is $148,000 to $170,000. This position also is eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k) (eligible 1st of the month following the date of hire), vacation, sick leave, and holiday pay. This position requires a flexible schedule that includes evenings and/or weekends for public events.

KEY RESPONSIBILITIES

Facilities Operations & Strategic Management

• Direct all maintenance, repair, and preservation activities for historic and modern structures.
• Manage the Facilities Department budget, annual operating plans, and long-term infrastructure goals.
• Oversee external and internal event logistics (setup/breakdown) to ensure an outstanding guest experience.
• Manage contractual relationships with vendors and partners.
• Maintain estate infrastructure, including roads, telephone systems, and technology hardware.

Safety, Security & Compliance

• Lead the safety and protection of Filoli’s collections, guests, staff, and property.
• Oversee contracted security services and the functioning of all alarm and safety systems.
• Act as the lead for the Emergency Response Team, ensuring OSHA compliance and regular preparedness training.
• Manage space allocation and staff relocations to improve office health and safety.

Leadership & People Management

• Directly manage the Facilities Manager and Maintenance Manager; provide indirect leadership to the broader facilities team.
• Foster cross-departmental collaboration, particularly with Horticulture, Collections, and Guest Experience.
• Represent Filoli’s facility interests in fundraising efforts and professional conferences.

QUALIFICATIONS

• Experience: 8–10 years in building or property management (experience with historic structures or museums highly preferred); at least 5 years of supervisory experience.
• Education: Bachelor’s degree in Facilities Management, Construction Management, Engineering, or a related field (or equivalent experience).
• Technical Skills: Proficiency in CMMS software, Microsoft Office, and Google Workspace. Trade certifications (HVAC, Electrical, Plumbing) are a significant plus.
• Soft Skills: A decisive nature with the ability to solve complex problems in a high-pressure, guest-facing environment.
• Cultural Competence: A deep commitment to Diversity, Equity, Access, and Inclusion (DEAI) and the ability to lead with an equity lens.
• Requirements: Must possess a valid Driver’s License and the ability to lift up to 60 lbs. and navigate uneven terrain.

WHY FILOLI?

We offer a unique work environment where your work directly impacts the preservation of a national treasure. You’ll work in one of the most beautiful settings in California, surrounded by a team that values your expertise and your voice. Ready for the chance to make a lasting mark on a beloved cultural landmark?  Apply today: https://filoli.applicantstack.com/x/apply/a26ons3hjkar/aa0

Director of Guest Experience: Define World-Class Hospitality at Filoli! 

Are you a visionary leader passionate about hospitality, data, and creating unforgettable moments? Filoli, a National Trust Historic Site, is seeking a Director of Guest Experience to be the driving force behind every visitor's journey, making our beautiful estate more welcoming, engaging, and accessible to all.

This is a senior role that oversees the end-to-end experience for all guests and members. Reporting to the Chief Experience Officer, you will lead the Guest Experience and Reservations teams, establishing standards of world-class hospitality and operational excellence that place Filoli among the nation's leading cultural destinations.

This is a full-time, exempt position at our beautiful historic house and garden.  Depending on candidate experience, the annual salary range for this position is $135,000 to $148,000.  This position is also eligible for employee benefits: medical, dental, vision, life, LTD, Flex Plan, 401(k), vacation, sick leave and holiday pay.  The Director’s schedule will include evenings and weekends.  Flexibility is important as schedules may change to meet the needs of the organization.

Ready to define world-class?

If you are an outcomes-oriented, collaborative leader with a passion for hospitality and a belief in the power of data, we invite you to apply.

Filoli Recruitment

Join us and lead the experience that brings Filoli’s rich history to life!

Join the Filoli Crew: Facilities Technician I

Location: Filoli Historic House & Garden (Woodside, CA)

Hourly Rate Range: $35.00 - $37.00 (depending on experience), benefit eligible

Schedule: Full-Time (Typically Wednesday–Sunday, 8:00 AM – 4:30 PM)

Are you someone who loves to be active, works well with your hands, and enjoys seeing the immediate impact of your work? We’re looking for a Facilities Technician I to join our hardworking and supportive team!

In this role, you’re more than just a maintenance worker—you are a steward of history. You’ll be the behind-the-scenes hero making sure our world-class events run smoothly and our historic estate stays in tip-top shape for our visitors.

What Your Days Will Look Like

Every day at Filoli is a little different! You’ll jump between event prep, logistics, and keeping the property running:

• Setting the Stage: You’ll be the muscle behind our weddings, festivals, and galas—setting up tables, moving furniture, and hanging lights to create magical moments for our guests.
• Estate Caretaker: Help out with "fix-it" projects like painting, basic carpentry, clearing a clogged drain, or changing out HVAC filters. It’s a great way to learn a little bit of everything!
• The Logistics Pro: You’ll handle the incoming deliveries (everything from garden fountains to gift shop treasures), manage recycling, and keep the grounds clean and safe for everyone.
• Into the Great Outdoors: You’ll get to help with seasonal fieldwork like brush clearing and mowing, ensuring the 654-acre estate looks its absolute best.

What We’re Looking For

• A Little Experience: You have 1–3 years of experience in building or property maintenance. If you know your way around a toolbox or have done some basic plumbing or carpentry, you’re off to a great start!
• Energy & Attitude: You’re a self-starter who stays calm under pressure and loves solving problems.
• Physical Strength: You’re comfortable being on your feet, climbing ladders, and walking across uneven terrain. You should be able to lift and carry up to 60 lbs.
• Tech-Friendly: You can use a computer for basic emails and checking your schedule/work orders.
• The Basics: You have a high school diploma (or GED), a valid Driver’s License, and the flexibility to work weekends to support our busy event season.

Ready to help us keep Filoli beautiful? We’d love to hear from you! If you have a great work ethic and a passion for working with your hands, apply today to join our Facilities team.

Apply Now!  https://filoli.applicantstack.com/x/apply/a26ons3d054d/aa0

Marketing & Digital Manager: Drive the Future of a Historic Icon

Location:  Filoli Historic House & Garden, Woodside, CA

Position Type:  Full-time, Year-round, Salaried, Benefit Eligible

Schedule:  Typically Monday-Friday, 9:00am to 5:30pm (Includes some weekends & evenings)

Salary Range:  $102,000 to $115,000 (Depending upon candidate experience)

Reports to:  VP of Marketing

At Filoli, we connect a rich, storied past with a vibrant, inclusive future. We are seeking a Marketing & Digital Manager who is a "scrappy" entrepreneurial leader, a digital native, and a strategic generalist. If you thrive in fast-paced environments where beauty meets business performance, this is your stage.

The Role: Where Strategy Meets Action

This is a pivotal, hands-on leadership role. You aren't just managing a brand; you are the operational owner of our digital ecosystem. You will translate high-level visitation goals into daily execution that drives measurable revenue.

We need someone who can span the distance between long-term brand storytelling and short-term commercial "wins." You’ll be a visible leader, working cross-functionally to ensure every guest journey—from the first click to the garden gate—is seamless and inspiring.

What You’ll Lead

1. Integrated Strategy & Campaign Leadership

• Owns and champions the integrated marketing strategy, campaign planning, and performance optimization across the full marketing mix - digital, email, social, and trade sales.

• Use audience segmentation and customer journey mapping to drive admission and event sales.

2. Digital Ecosystem Management & Performance

• Oversee the entire digital ecosystem, including the corporate website (CMS), email marketing, CRM, paid media, and analytics platforms.

• Own the strategy for paid media (Google/Meta Ads) with a relentless focus on ROI and ROAS.

• Drive SEO, email marketing (CRM), and CRO (Conversion Rate Optimization) to turn web traffic into loyal visitors.

3. Commercial & Channel Collaboration

• Brings strong commercial acumen to marketing planning, with an understanding of ticketing, pricing sensitivity, promotional mechanics, and revenue drivers.

• Partner with Programming, Development, and Guest Experience teams to activate campaigns that hit revenue targets.

• Support trade and group sales channels with targeted insights and high-impact collateral.

4. Team & Agency Management

• Directly supervise the Digital Marketing Specialist and manage external agencies (SEO, web dev, and creative).

• Manage the marketing budget and media allocation with precision and efficiency.

Who You Are

• The Experience: You have 5+ years in marketing, ideally within visitor attractions, tourism, or cultural institutions.

• The Tech Stack: You are a pro with GA4, WordPress, CRM platforms, and the Adobe Creative Suite.

• The Mindset: You are "digital-first" but commercially savvy. You aren't afraid to roll up your sleeves to get a campaign across the finish line.

• The Leader: You possess high emotional intelligence and the ability to influence stakeholders at all levels.

Our Values & Commitment

Filoli is rooted in integrity. We are committed to being Inclusive, Welcoming, and Innovative. You will play a key role in implementing our DEAI Action Plan, ensuring our digital communications reflect our diverse community and foster a true sense of belonging.

Ready to Make Your Mark?

If you are an outcome-focused professional who balances creative risk-taking with data-backed decisions, we want to hear from you. Apply today to help us share the wonder of Filoli!

https://filoli.applicantstack.com/x/detail/a26ons39rxpm/aa0

Make History With Us: Become a Seasonal Experience Representative at Filoli!

Are you a natural connector who thrives in beautiful spaces? Filoli is looking for energetic, versatile, and friendly Experience Representatives to join our seasonal team. As the face of our estate, you’ll be the heartbeat of the visitor experience—ensuring every guest leaves with a smile and a story to tell.  At $26.00 per hour, this position is an incredible opportunity to interact with guests at our stunning Woodside property.

The Role: A Little Bit of Everything

No two days are the same at Filoli! In this multi-faceted role, you will rotate through our stunning House, lush Gardens, and bustling shops. Your mission? Exceptional service.

• Guest Ambassadorship: Welcome visitors, provide wayfinding, and share the "magic" of Filoli through informal storytelling.
• Retail & Sales: Help guests find the perfect keepsake in the Clock Tower Shop or Trailhead Store using our Square POS system.
• Hospitality & Events: Support special events and rentals. If you’re 21+, you might even find yourself behind the bar serving up refreshments!
• Operational Support: From managing visitor flow to helping set up event equipment (like stanchions and signage), you keep the property running smoothly.

What We’re Looking For

We value personality and passion as much as experience. If you are a proactive problem-solver who loves working with a diverse team, you’ll fit right in.

• The Basics: You can be a high school student or beyond! A valid Driver’s License is highly recommended as there is no access to public transportation.
• The Skills: Previous experience in retail, hospitality, or museums is a plus, but a great attitude is a must. You should be comfortable with basic tech (Windows/Google Apps).
• The Values: We are deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI). We look for team members who view cultural differences as assets and treat every guest with dignity and warmth.
• The Physicality: You’ll be on your feet, walking our beautiful (and sometimes uneven) terrain, and should be able to lift up to 50 lbs.

Schedule & Commitment

This is a seasonal position designed to fit into a busy life while meeting the needs of our vibrant estate.

• Hours: Typically 8 to 20 hours per week.
• Availability: We require a minimum of three days per week, which must include at least one weekend day.
• Flexibility: While we provide schedules at least 2 weeks in advance, a little flexibility goes a long way when unexpected crowds arrive!

Why Filoli?

Filoli is more than a museum and garden; it’s a community. You’ll work in one of the most beautiful environments in California, develop high-level hospitality skills, and play a direct role in sustaining a racially equitable and inclusive organization.

Ready to join the team? Apply today - We can’t wait to meet you! 
https://filoli.applicantstack.com/x/detail/a26ons3p2w2c/aa0

Grow Your Career at Filoli: Seasonal Horticulturist

Do you have a passion for plants, history, and the great outdoors? Filoli is looking for a Seasonal Horticulturist to join our world-class team. This is an exceptional opportunity to gain hands-on experience maintaining a premier historic estate and public garden while working alongside a dedicated team of professionals.

Position Overview

As a Seasonal Horticulturist, you will play a vital role in preserving the beauty of Filoli’s historic gardens, orchards, and natural lands. Whether you are prepping soil for a spring bloom or maintaining our scenic hiking trails, your work ensures our 16-acre formal garden and surrounding 654-acre estate remain a sanctuary for all.

• Rate: $26.00 per hour

• Duration: Mid-February 2026 through Mid-June 2026.

• Schedule: 40 hours per week (typically Mon–Fri, 7:00 am – 3:30 pm).

• Flexibility: Occasional weekend work and schedule adjustments may be required to support the garden’s needs.

What You’ll Do

You will rotate through various specialties including the Formal Garden, Production, and Natural Lands. Key responsibilities include:

• Garden Artistry: Planting, soil preparation, pruning, and hedging (including topiary and vines) to maintain our historic landscape standards.

• Estate Maintenance: Irrigation management, turf care, and the upkeep of paths, pools, and garden structures.

• Production & Harvesting: Assisting with greenhouse propagation, container gardening, and harvesting fresh fruit and flowers.

• Natural Lands Care: Trail maintenance, brush clearing (including poison oak management), and using equipment like string trimmers and blowers.

• Guest Engagement: Interacting with visitors to share the story of Filoli’s horticultural displays and assisting with special events.

Who You Are

We are looking for an energetic self-starter who brings a creative approach to problem-solving and a deep respect for diverse perspectives.

Minimum Qualifications:

• Experience: At least 6 months of practical experience in garden maintenance, nursery work, or farm production (or an Associate’s Degree in Horticulture).

• Skills: Ability to operate power equipment (mowers, blowers) and basic mechanical aptitude.

• Physical Stamina: Ability to lift up to 50 lbs, climb ladders up to 16’, and work outdoors in various weather conditions (rain or shine).

• Requirements: A valid Driver’s License and a commitment to Filoli’s goals of diversity, equity, and inclusion.

Ready to dig in? If you are a collaborative professional with a "can-do" attitude and a love for horticulture, we want to hear from you!  Apply today: https://filoli.applicantstack.com/x/apply/a26ons3segjf/aa0